With just a few weeks left of 2017, you’re most likely preparing your office or building to gear up for 2018. You would want to start the year with a fresh, prepared, and spotless office, right? There’s nothing like a clean workplace to welcome both the wins and challenges your business will face in the future.
Although a clean office may not translate into your business’s financial growth, your employees’ surroundings do affect their performance. It can also be a precise measure of how you run your business.
To help you start, let us walk you through your end-of-the-year office cleanup!
For starters, make sure you get these things that you’ll need:
Of course, obviously, you’ll need the trash cans for the stuff you won’t be needed next year. Make sure you have a separate trash bin for recyclables. It wouldn’t hurt to give a hand in helping the environment, right? Even Cleaning Tribe supports a green office environment!
The filing cabinet or folders will be for your important documents. The labels or markers will help you with organizing your files and other stuff. Take out anything that pertains purely to 2017 business operations and put those into boxes for storing. In the US, it is recommended that you save those documents for 7 years. Needless to say, always shred any documents that contain confidential information that isn’t used for calculating your business profit or loss statements or for tax purposes.
Finally, once you’ve decluttered your office, you’ll need to wipe the surfaces. Using disinfectants ensure that you kill those germs and give your office a fresh, clean feel.
Great! What do I do next?
Before we start, just to give you a tip, you can distribute the following tasks to your employees. Doing so maximizes your cleaning workforce, and you’ll be able to save more time. Besides, they know what they are working on and just what documentation they still need. So this list of three items is for everyone with a desk workstation:
We’re sure that there is a large pile of papers that need to be organized. Put all those papers into one stack, then separate them according to these three categories.
If you do not need them, make sure you shred the ones with confidential data and all the other paper can be used for scrap paper or recycling. The documents that you need for work should either be filed or put into trays that are labeled for easy access when you return to work. Use the filing cabinet for your important documents. The labels or markers will help you with organizing your files and other stuff.
Take out anything that pertains purely to 2017 business operations and put those into boxes for storing. In the US, it is recommended that you save those documents for 7 years. Needless to say, always shred any documents that contain confidential information that isn’t used for calculating your business profit /loss statements or tax information.
Now that you’ve cleared up with the papers, the next thing you will do is to take inventory. It provides another way for you to have a more organized office. Making a list of your supplies on hand can help you find out the things you need for the office like paper, staples, pens, et cetera. Apart from checking your office supplies, your inventory tracking gives you control over the extra expenses you have with your business.
You may believe that it’s already safe to say that you’ve finished decluttering your workspace, but you’re not! Your office may look clean, now that you’ve cleared the papers and taken an inventory, but you probably forgot that your computer needs decluttering too! If you or your employees don’t have a well-organized computer, this may be a little stressful thing to do, too.
Anyway, purge your computer of files that you don’t need anymore and it could run better. Plus, it will also help prolong the lifespan of your PCs. You can download and use a disk defragmenter software right after you’ve deleted unwanted files, your computer does not have one. After that, you should also run a full system scan with your antivirus to ensure that everything is in tip-top shape. If you work for a large corporation, this is probably something that your computer technicians will do for you.
Now that you’re done with the software, it’s time to clean the hardware. Well, not specifically the inside of your CPU. Use the screen cleaner for computer screens and the keyboard cleaning tools for keyboards. Then use a paper towel sprayed with disinfectant to wipe clean your screen and mouse. That makes it so much nicer when working on a computer.
Now it is time to go to that file storage room for old documentation. Remove all the documents that are over 7 years old and shred them. Now you have room for those boxes with documentation from .2017
Almost done! You’re halfway to being ready for 2018! It’s time to actually clean. And by clean, we mean wiping the rest of your desk, vacuuming the floors, sweeping, and other cleaning tasks. Just be sure that you disinfect everything your hands’ touch. Including your phone. You could assign the rooms that are not used for working to various staff members to help with this cleaning. Those rooms could be the bathrooms, the lunchrooms, or customer waiting areas.
The average worker gets in contact with more than 10 million bacteria every day! Your cell phone, because it goes everywhere you go, accumulates more than 25,000 microbes per square inch. If you have no idea how much is that, well, it’s a lot.
It’s not like we want you and your employees to be obsessive-compulsive over cleaning. We just want you to know that keeping your office clear of harmful germs and bacteria benefits everyone in the office. So why not trust the best real-world cleaners and hire a professional cleaning service?
Professional cleaners can handle the deep cleaning that you need for your office. They can help you maintain a clean work area while you focus on managing your company. You can check out commercial office cleaning rates.
Probably one of the indicators that you’re really prepared for the new year is having a new calendar. It may sound like it’s not too important, but it does provide a finishing touch for starting the new year. Although, you might want to keep your old calendar for reference or as a record, just store it in your files, out of sight in your fresh and newly cleaned office. Now that you’ve cleared up your desks planning for the following year will be easy.
After a long and tiring day, you can now sit back and breathe in the fresh clean air circulating in your office. You are now ready to face the challenges that await you in 2018! We at Real World Cleaning wish you a very Happy New Year!